Every girl deserves an empowering leadership experience like Girl
Scouts and local sponsors can help councils make that vision a
reality. Community organizations, businesses, religious organizations,
and individuals may be sponsors and may provide group meeting places,
volunteer their time, offer in-kind donations, provide activity
materials, or loan equipment. Encourage your girls to celebrate a
sponsor’s contribution to the troop by sending thank-you cards,
inviting the sponsor to a meeting or ceremony, or working together on
a Take Action project.
For information on working with a sponsor, consult your
council; they can give you guidance on the availability of sponsors,
recruiting guidelines, and any council policies or practices that must
be followed. Your council may already have relationships
with certain organizations, or may know of some reasons not to
collaborate with certain organizations.
Girl Scouts of Nassau County Volunteer Hour Grants, Matching Gifts,
Volunteer Hour Grants: Gift is split evenly between the
troop or Service Unit / Association and Council. Procedure:
- Girl Scout volunteers whose employers match volunteer hours
with cash contributions should obtain the necessary paperwork from
- Submit the completed form to the Fund
Development Department for any additional required information.
Usually GSNC is required to document the volunteer hours.
- GSNC will process the application and, upon receipt of the gift,
will issue a check made payable to the troop or Service Unit /
Association for half of the donation.
- When the gift is not
designated to a specific troop or Service Unit / Association it will
be added to the corporate donations made to GSNC and acknowledged as
When collaborating with any other organization, keep these
additional guidelines in mind:
Matching Gifts: The gift stays with Council. Anyone who
makes a contribution to the Council and whose employer offers a
matching gift program can double their gift! Procedure:
- The person making the donation obtains the matching gift form
from their employer (usually Human Resources) and completes
- If required, the form should be sent to GSNC for
verification of gift.
- Return completed form to the
employer, and the matching gift is sent to Council.
Fund Development Team will acknowledge the matching gift to the
- The matching gift will be attributed to the
individual who made the original gift and credited to the
appropriate appeal, i.e. Board Campaign, Family Campaign., etc.
Troop Sponsorships: The gift stays with the troop. So
that donors can reap the full tax benefit of their gift, troops submit
to the Fund Development Team a record of any gift received. As
required by the IRS, Girl Scouts of Nassau County must substantiate
gifts of $250 or more.
- All troop sponsorships are recorded on the appropriate form
and sent to Girl Scouts of Nassau County Fund Development Team for
appropriate recognition. Sponsors receive a Sponsorship certificate,
listing in Girlfriends and if the donation is $ 250 or more, the
Annual Report. For donations of $250 or more, the actual donation
must be sent to Council along with the Sponsorship Agreement. The
donation will be reissued to the troop.
- The troop leader
will complete the troop section of the Sponsorship Agreement to
ensure proper documentation, and Council will then issue the troop a
Council check for the amount of the donation. Be sure to keep a copy
for troop records.
- Submit the completed form and the actual
donation check of $250 or more to Fund Development at Council.
Important guidelines when approaching money earning with other
When collaborating with any other
organization, keep these additional guidelines in mind:
Avoid fundraising for other organizations: Girl Scouts are not
allowed to solicit money on behalf of another organization when
identifying ourselves as Girl Scouts (such as wearing a uniform, a
sash or vest, official pins, and so on). This includes participating
in a walkathon or telethon while in uniform. However, you and your
group can support another organization through take-action
projects. Girl Scouts as individuals are able to participate in
whatever events they choose, as long as they’re not wearing anything
that officially identifies them as “Girl Scouts.”
Steer clear of political fundraisers: When in an official Girl
Scout capacity or in any way identifying yourselves as Girl Scouts,
your group may not participate (directly or indirectly) in any
political campaign or work on behalf of or in opposition to a
candidate for public office. Letter-writing campaigns are not allowed,
nor is participating in a political rally, circulating a petition, or
carrying a political banner.
Be respectful when collaborating with religious
organizations: Girl Scout groups must respect the opinions and
practices of religious partners, but no girl should be required to
take part in any religious observance or practice of the sponsoring group.
Avoid selling or endorsing commercial products: “Commercial
products” is any product sold at a retail location. Since 1939, girls
and volunteers have not been allowed to endorse, provide a testimonial
for, or sell such products.